Setup and Operation of a Project Management Office (PMO)

Project Management Offices have been established in many enterprises during the last years, although with very different specifications. We distinguish between the following levels:

  • Simple Project Office (PO)
  • Project Management Office on department level
  • Strategic PMO on company level

The requirements are accordingly different.

Project Office

The function of a simple Project Office is the administrative support for the single projects, e.g.:

  • Reporting system
  • Support of the project controlling
  • Providing infrastructure
  • Supervision of PM information systems and tools

Project Management Office (department level)

In addition to the mentioned tasks a PMO has coordinating tasks in multiproject, resp. program management. Examples:

  • Consolidated project controlling
  • Resource management (manpower planning)
  • Methodical support

Project Management Office (company level)

In companies with an important project portfolio it is appropriate to centralize the PMO’s activities. A central PMO is held responsible for the operational management of the entire project portfolio.

Project Portfolio Management

  • Strategic linking and prioritization of projects / programs
  • Monitoring of the execution
  • Requirements management and business analysis
  • Assessment of the IT landscape

Provision of Infrastructure

  • Web based communication and information platform
  • Standard templates, processes, tools
  • Role descriptions, procedure model

Planning and Controlling

  • Creation and update of project plans
  • (semi-automatic) creation of reports
  • Monitoring of treaty compliance
  • Cost control